Productivity! Productivity! Productivity! We hear this term everywhere- it’s like the talk of the town. To be productive has become a trend. Most people don’t even understand this term and are running behind implementing it in their life just like others. So, what exactly is productivity, how can one be productive, and what are the best-practiced productivity systems by leaders. Let’s have a look at it.
- What is Productivity?
Productivity is the ratio between the output of the result and the input of resources used in the production process.
- How can you be Productive?
To be productive or not to be is a choice that one has to make. If you choose to be productive and take the first step then yes, most definitely you are heading towards the right path. Of course, productivity is action and performance-based. When you take the first step, then it’s important to follow the next step and make the most of it. It is like a process- a system that ensures you achieve your goals efficiently in a timely fashion.
It is also necessary for you to mark the areas of your life in which you aim to be most productive. Suppose you are a work-from-home professional, who is easily distracted with the noise around the house, or constant email and mobile notification, or fall prey to binge-watching, in this case, your initial measure is to avoid procrastination with an effective productivity system. Once you know which areas you have to work on the most, then choosing the right system will go hand-in-hand. Also, when it comes to productivity, it is different for different individuals. Not every system is designed to match your needs or lifestyle hence, one should not follow every productivity system that they read about.
Here are some Productivity Systems that proved to be the best, find which one works best for you:
- Work Singular or Collectively
Are you a team player, do you enjoy working together with your co-workers? Is teamwork one of your skills? Do you have a big team with more than 50 team members, well if that is the case, then this productivity system is right for you? Teamwork can be beneficial for you in the long run or at least help you get started. What does this mean? Well, what you can do is work together virtually or dedicate an hour in the office to come together or work efficiently. This excludes the team meetings or any team-based work that is to be performed, this is for your work. So, what you can do is come together for one hour in the initial days, either virtually or physically, and collectively set a goal to complete and just focus on each task. This way when you are in a working environment surrounded by focused individuals you are aligned to concentrate on your work and most definitely complete it.
- Pomodoro Technique
It was invented by a productivity guru named Francesco Cirillo in the late 1980s. It is a productivity system designed using predetermined blocks of time. So, how does this work? Well, it’s an easy technique, you have to allocate each task for 25 minutes that is called Pomodoros, and then follow it with a 5 minutes break. After repeating this technique four times, you can take a longer break. This is one of the best techniques for everyday tasks and also for tracking your time efficiently. If you want to do deep work with limited breaks and in a fixed period, then this technique is for you.
- Getting Things Done (GTD)
Getting Things Done was invented by David Allen. It is a process of writing all your tasks on paper and starting to do it. Getting Things Done as the name goes talks about what getting tasks done on your to-do list is important and how it can increase your performance. Highly successful people have applied this process in our life and seen impeccable results. This method covers these key areas of focus like current actions, current projects, areas of responsibility, short-term goals, long-term goals, and overall life goals. Categorizing tasks into their respective sectors helps us to be organized and increases our performance. Also, things or tasks that require less than two minutes like sending an important email or getting on a call are tasks that can be performed in a short duration of time. Such tasks should be completed right away. While the tasks that require a long period to be completed such as a major project should be broken down into a series of smaller tasks. This system has the big advantage of putting together your whole life.
- The 1-3-5 Productivity Hack
We live in a fast-paced world, where we are looking for hacks to improve our lives. So, this 1-3-5 productivity hack is completing 1 major task followed by 3 medium-sized tasks and then finishing it off with 5 mini tasks. In this hack, the first step is to set the habit of figuring out all the various sized tasks and start performing them.
- Eat that Frog Technique
Eat that Frog is one of the best productivity models that talks about eating a frog the first thing in the morning i.e. do the most important task at the earliest and get it away from your way for other tasks ahead. By doing this, eating your biggest frog first thing in the morning makes room for other things for the rest of the day.
These are some of the productivity systems that are most resourceful if integrated into your routines. Of course, there are many other productivity processes that one can opt for hence follow the one that best works for you.